Product Fair Guidelines

The Association Product Fair program aims to allow face-to-face communication between Regular and Associate Members. The objective of the Product Fair Guidelines, as defined by IBDEA, is to:

  • Provide an environment for meaningful dialogue between the Regular and Associate members.
  • Maintain parity among Associate members, regardless of size or type of product or service supplied to the Regular members, via the following guidelines.
    • Participation in the Product Fair is restricted to IBDEA Members.
    • All dues-paying members may purchase a Product Fair booth.
      • A Regular Member may purchase a booth, providing its dues are equal to or exceed that of an Associate member.
        • If not, the Regular Member will be invoiced for the difference.
      • The Member must purchase a booth via the online registration process.
      • All full conference Regular member registrations are eligible to participate in the IBDEA Passport program, which drives attendance to each exhibitor’s booth.
      • Exhibitor giveaway items and drawings will be permitted.
      • Booth locations are assigned by the IBDEA Management Team, which will try to accommodate each exhibitor’s requests.
        • If you indicate your four (4) competitors on the application form, every effort will be made not to assign your booth near those specified, although it cannot be guaranteed.
      • The following rules must be followed during the Product Fair:
        • Associate members not exhibiting may not solicit business during the Product Fair.
        • Literature may be distributed, and prefabricated literature racks will be allowed.
        • Banners and/or Company signage will be allowed.
          • A standard identification sign will be supplied by IBDEA, as in the past.
        • The use of personal computers to demonstrate software applications is allowed.
        • Displays and signs may not exceed 12’ high.
        • No Helium balloons are permitted.
        • All displays are to be removed entirely during the allotted teardown time.
      • You will be notified and placed on a waiting list if all booths are filled.

You agree to abide by these Guidelines when submitting the Online Booth Registration.

Effective for the 2025 Conference